Scope of Works:

The Project Manager will be responsible for overseeing the comprehensive implementation of the multi-year climate-resilient agricultural development project across the Western and Southern Provinces of Zambia. His/her duties include leading strategic planning and execution in line with the project’s objectives of enhancing climate adaptation, food security, and income diversification among rural farmers. The Project Manager will coordinate a consortium of international and local partners, including NGOs, governmental bodies, private sector actors, and academic institutions, ensuring timely delivery of outputs, financial accountability, and compliance with donor requirements. S/he will supervise the implementation of key activities such as baseline assessments, capacity-building programs, establishment of farm labs and demonstration sites, facilitation of access to finance and clean energy, and promotion of sustainable agricultural practices. Moreover, the Project Manager will lead stakeholder engagement, policy advocacy, community feedback mechanisms, and ensure the integration of cross-cutting themes such as gender equity, environmental sustainability, and innovation. Regular reporting, risk management, and monitoring & evaluation will be essential components of their role to ensure that the project meets its targets and delivers long-term impact.

Main Duties And Responsibilities

• Project management
• Execute, manage and deliver implementation plan and activities for the project to the required budget, quality and time
• Monitor progress and evaluate project performance regularly to achieve project deliverables
• Identify risks and challenges pertaining to project delivery and put in place mitigation measures to ensure smooth implementation of the project
• Collect lessons learned and adopt adaptive management to improve project’s efficiency and effectiveness
• Prepare internal (IPR for PIN) and external (interim and final reports for donor, stakeholders) project reports encompassing progress and achievements, risks and challenges, mitigation measures and lessons learned
• Lead project review meetings with relevant departments to track progress against targets, review project outputs and outcomes, and make necessary adjustments to ensure that the project meets its stated objectives
• Provide strategic and technical input into proposal development for future programming
• Financial management
• Lead financial management through development and monthly update of budget vs. actual (drawing) forecasts and monitoring of potential over and/or under spending for the project
• Control directs costs (project staffing, activities, national and international partners’ costs etc.) and project budget utilization by keeping track of expenditures on real time utilizing Navision and/ or other financial management tools
• Review and approve contracts in a timely manner to facilitate financial payments to vendors, suppliers, project target groups etc
• Human resource management
• Take responsibility for recruitment of project team and manage their performance through regular mentoring, monitoring and feedback
• Lead project team on day-to-day basis and delegate responsibilities effectively to ensure optimal workload for the project team
• Foster a positive team spirit and good interpersonal relations between project team members
• Ensure professional growth and capacity building of project team by identifying training needs, development and delivery of training plans
• Monitoring an Evaluation
• Ensure quality management of project data through timely collection (using appropriate tools), accurate analysis and consolidation and archive them on Sharepoint and ELO regularly
• Support MEAL department formulating monitoring and data collection tools i.e. needs assessment, baseline, mid-term evaluation, endline, FGDs, KIIs etc. and facilitate implementation of MEAL activities at the ground level
• Take ownership of Indicator Tracking Table (ITT) and Results Framework (RF) and update them regularly
• Ensure that the project-specific Community Feedback and Response Mechanism (CFRM) is functioning and accessible to all project stakeholders
• Logistics and Procurement
• Prepare yearly project’s procurement plans and integrate them into the country programme procurement plan, update them regularly and support logistics team implementing the plans
• Coordinate and collaborate with logistics department regularly to manage day-to-day logistics needs for the project team
• Coordination
• Close coordination with the implementing partners to ensure delivery of planned activities, outputs and outcomes of the project
• Liaise regularly with all project stakeholders including government agencies at local, district and provincial levels, private sector, media and others
• Lead all internal (weekly, monthly) project (review) meetings and represent PIN in all external meetings with stakeholders at local, district and provincial level
• Establish open and clear communication channels through different platforms to ensure efficient communication between project team members including partners and stakeholders
• Represent PIN at local, district and provincial level with key partners and stakeholders building strong networks and working relationships
• Communication and Visibility
• Coordinate with communication department to formulate a communication and visibility plan for the project
• Ensure adherence to PIN Media Policy and donor requirements and take charge, in coordination with Communication Officer, of implementation of communication and visibility plan
• Represent PIN at various media and digital platforms to increase visibility for the project and PIN as organization as a whole
• Safety and Security
• Assess safety and security situation critically and make informed decisions to protect project team and beneficiaries
• Inform and consult with senior management immediately about any serious security issues affecting the project and team and develop a concrete action plan to mitigate immediate and foreseeable risks
• Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)
• Carry out the duties in accordance with the PIN Code of Conduct and Key policies
• Participate in training and awareness raising (CoC and KP, Safeguarding…)
• Ensure effective implementation of Safeguarding measures throughout the project cycle including risk analysis related to SEAH and Child protection at the project/program level and develop a mitigation plan accordingly
• Create and maintain a fulfilling and protective environment
• Others – as delegated by the supervisor

Requirements

Required Skills, Experience and Behavioural Competencies:

Education And Experience

• Bachelor’s degree in Agriculture Science, Rural Development, Environmental Science or Climate Change Adaptation, Project Management or a related discipline
• At least 5 years of experience in project management implementing agriculture or rural development projects, preferably with a focus on Climate-smart agriculture, Sustainable farming practices, Livelihood diversification Farmer extension and advisory services
• Proven experience working with smallholder farmers, producer groups, and/or savings groups
• Previous experience coordinating and liaising with project stakeholders at national and sub-national levels

Skills And Competencies

• Ability to work under pressure and within time constraints under tight deadlines
• Strong organizational and project management skills
• Ability to self-motivate, responsible and hardworking
• Excellent problem solving, decision making and organizational skills
• Strong communication and interpersonal skills
• Ability to use word, excel and PowerPoint proficiently
• A team player with an ability to work in a group or alone with limited supervision
• Excellent problem solving, decision making and organizational skills
• Proficiency in relevant software applications (e.g., Microsoft Office, project management tools)

Benefits

EMPLOYMENT CONDITIONS

• 24 annual leave per year
• Contributions of Health Insurance (Nhima) as by Law.
• Accident insurance for all injuries during work time.
• National pension scheme contributions as by law
• Extensive Capacity Building program, both internal and external trainings – Induction training.
• internal online opportunities, such as access to e-learning platform and webinars
• Month contribution for phone tariffs
• Annual Staff retreat
• International environments with opportunities to learn from other country programs
• Paternity leave of 5 days and maternity leave of 14 weeks
• Breastfeeding breaks for nursing colleagues
• Per diem for working and sleeping outside of duty town depending on the location.
• Friendly and fair environment in small collective structure where everyone knows each other.
• We have lunch break with meals available at the office (Mongu Office)
• 2 health breaks per day.
• Salaries are according to People in Need Salary scale and shortlisted candidates will be informed about the salaries.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Are you interested in joining us? Please apply in the link below. Send us your cover letter and CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR.

Please note that PIN never asks for exchange of material, services or money for employment