Administrator ,Warehouse

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

 

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

 

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

 

Job description:

 

Job title:                                           Administrator, Warehouse

Site:                                                   Kansanshi

Department:                                    Commercial

Section:                                            Warehouse (Mining & Process)

Position reports to:                        Supervisor, Warehouse (Inventory, Receiving, Yard, Dispatch, Bulk Filling Station)

 

 

Purpose

To be responsible for controlling and managing the movement of goods or services from the warehouse to other parties. Overall, Warehouse Administrator plays a vital role in ensuring the smooth and efficient operation of the warehouse and will require knowledge about inventory, receiving, yard management, dispatch, cataloguing and pre-pick)

 

Key Responsibilities

This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.

• Checks received items for quality and quantity before items are accepted on shelf.
• Maintains safe and clean work environment by keeping shelves and Stockyard areas neat.
• Maintains quality service by following Warehouse rules and procedures.
• Protect and preserve items in the warehouse against deterioration and damage.
• Maintain right bin locations for items in the Warehouse and on computer.
• Pick right items and quantities against approved pick slips and capture data on computer.
• Carry out regular stock checks and reconcile discrepancies to establish root cause.
• Able to Interpreted correctly the flow and activities related to repair project costing, raising of purchase orders on suppliers. Ability to create a business relation rapport with suppliers in relation to receipt query resolution.
• Able to translate or read order detail in relation to invoices or delivery note to ensure rightful receipt of item per specification of item stock code.
• Able to identify leading indicators to incorrect or quality wrong supply from physical inspection before electronically up-dating receipts.
• Ensure that all bulk trucks are properly weighed at the weighbridge and are properly guided while on site. Reporting and investigating any weighing anomalies.
• Ensure that all packages received from any consignment / truck are properly accounted for, manifest correctly stamped signed and POD handed to driver.
• Carry out physical check of items to ensure the right quality of procurement is mate for each and every consignment.
• Ensure that all receipted items are correctly labelled or coded before handing over to stores and dispatch.
• Ensuring that all invoices receipted and those due to accounts payable or sorted and handed in for registry and subsequent collection by accounts officers.
• Make follow up on all reported queries, return for non compliance and rejected items back to supplier on a weekly basis and obtain replacements or credit whichever the case to close the issue.
• Ensuring that a non-compliance or IR report is raised and reported via the IR procedure for any receipt invoice / delivery note item specification deviation from order requirement.
• Ensure all tasks are done in compliance with internal Audited approved Warehouse receiving procedures and practices.
• Ensure compliance to standard operating procedures, safe work practices and ensure attendance and compliance to safety daily talks and all safety bulleting
• Develop the annual Cyclical Stocktaking program to cover all stock items, taking into account relevant factors as item values, usage frequency, attractiveness, etc. Ensures that each stock item is counted at least once per year to ensure on-going stock record accuracy.
• Execute the day to day stock take count program in liaison with Warehouse Supervisors to ensure that the actual counts are on schedule.
• Investigate stock discrepancies between book stock and physical stock in liaison with warehouse Supervisor/officers to resolve any such differences.
• Run final stocktaking reports and ensure that discrepancies are properly authorized and the stock data is updated

• Perform any other reasonable tasks as may be delegated by the supervisor.

Qualifications

• Grade 12 Senior Certificate or Equivalent
• Knowledge in accounting added advantage.
• Diploma or Part Advanced Dip in Purchasing and Supply or Equivalent.
• Member of ZIPS

Experience

• Minimum of 3 – 5 years Working Experience in a Warehouse/logistics Environment
• Ability to operate a forklift will be advantageous
• Experience in driving and achieving of goals.

Behavioral Traits

• Teamwork
• Bold initiative
• Thinking Safety
• Upholding Quality
• Technical Skill
• Driving Quantity
• Driving attendance

Operational Requirements

• Must be able to work with minimum Supervision.
• Very good verbal communication skills.
• Proficiency in the use of PRONTO