Regional Customs Coordinator

Main Purpose:

In-house Tax department – Collate, review, and ensure full compliance with all Customs and Excise record keeping obligations and reconcile paperwork to the monthly submissions of the cross-border movements reported on the VAT returns and where necessary liaise with internal and external stakeholders of the Puma Energy Group.

Knowledge Skills and Abilities, Key Responsibilities:

 

ROLES AND RESPONSIBILITIES:

 

Compliance Management:

• Ensure compliance record-keeping obligations as applicable to Customs and Excise laws and regulations, particularly excise tax, customs duties, and other similar indirect taxes;
• Collate and review the accuracy of shipping documents and any other documentation required for import and export flows
• Liaise with internal and external stakeholders to ensure that documents are timely obtained and retained and corrected, where necessary

 

Tax Reporting and Filings:

• Ensure all required documentation and supporting records are maintained according to each country prescription laws.
• Ensure that monthly, quarterly or annual Customs and Excise reconciliations are performed; and
• Coordinate with accounting, finance and other teams to obtain necessary data for Customs and Excise reporting purposes.

 

Tax Audits and Disputes:

• Support the indirect tax function and manage and coordinate all paperwork requests during audits by Customs and Excise authorities;

 

Process Improvement:

• Continuously assess and enhance internal processes, systems, and controls to ensure efficiency, accuracy, and compliance.
• Documentation of procedures and mapping of flows.
• Identify opportunities for automation and technology adoption to streamline Customs and Excise related workflows and reporting

 

Competencies

• Good oral and written communication skills.
• Interpersonal skills in relationship building with both internal and external partners.
• A large amount of cross department data sharing.
• Needs to develop a good working relationship with third parties and external bodies such as Customs clearing agents
• Required to provide support projects and day-to-day operational issues and challenges.
• A willingness to travel to different countries.
• Structured and organised approach.
• Able to work under pressure; and
• Team player.

 

Knowledge, Skills and Abilities

• Self-starter
• Hands-on
• Attention to detail
• Good communication and interpersonal skills
• Cope under pressure

 

Requirements:

• A degree
• 7+ years’ experience in Customs and Excise related work on imports and exports as a primary role
• Experience in different jurisdictions a major advantage
• Experience in the oil industry a major advantage
• Background in Accounting (Big Four), Legal professions and/or Tax Authority experience an advantage

 

 

Key Relationships and Department Overview:

 

The Regional Customs Process Coordinator will work with both internal cross-functional partners within the business and with external partners and suppliers to ensure customs, excise and international trade compliance within Puma Energy globally, namely: