First Quantum Minerals Ltd
At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.
Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.
Job description:
Overall Job Purpose:
- The Administrator plays a key role in ensuring smooth daily operations by managing front desk activities, supporting office administration, and maintaining a welcoming environment for all visitors.
- This role combines communication, coordination, and office management responsibilities, making it essential for the efficient functioning of the workplace.
Specific Job Responsibilities:
The specific tasks to be performed by the position holder will include:
- Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department.
- Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed.
- Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs.
- Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office.
- Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution.
- Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment.
- Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed.
- Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved.
- Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management.
- Any other duties as may be assigned.
Job Specific Competencies:
- Should be well familiar and experienced with word processing and database software, such as Microsoft Office
- Working knowledge of Windows computer systems
- Must be able to communicate exceptionally well in English
Key Job Attributes:
- Communication Skills
- Organization & Time Management
- Customer Service Orientation
- Adaptability
- Problem Solving
- Multitasking Ability
- Detail-Oriented
- Team player
Required Experience and Qualification:
- Diploma in Business Administration or related field
- Full Grade 12 with a minimum of 5 passes
- Proficiency in Microsoft office and Pronto
- Inventory control knowledge will be an added advantage
- A minimum of proven experience in a similar role.
- All results must be certified by ZAQA