Executive Assistant

JOB OPPORTUNITY

The Zambia Institute of Mass Communication (ZAMCOM) was established under the ZAMCOM Act of Parliament of 1996 to provide Communications and Media training and production services.

ZAMCOM is inviting applications from suitably qualified and experienced candidates to fill in the following position;

EXECUTIVE ASSISTANT

In the Executive Director’s office.

ROLE PROFILE

The Executive Assistant to the Executive Director will be responsible for providing personalized administrative support in a professional manner, handling tasks related to the executive’s agenda, communications, and daily operations, ensuring efficiency and confidentiality.

KEY RESPONSIBILITIES

• Act as the first point of contact for the Executive Director with internal/external clients.

• Provide high-level administrative support to Executives Director, including scheduling meetings, managing calendars, and handling correspondence

• Book and manage travel arrangements

• Develop efficient documentation and filing systems

• Handle incoming requests and queries appropriately

• Produce reports, presentations, and briefs as needed

• Assist the Executive Director in decision-making

• Support the Executive Director in managing high-priority projects, tracking milestones, and coordinating with various departments to ensure alignment with organizational goals

• Assist with the implementation of key initiatives, following up on project progress and helping resolve any bottlenecks

• Ensure that the Executive Director’s time is optimized, and the executive office runs smoothly

• Organize schedules and ensure the Executive Director’s day-to-day operations are seamless

• Manage travel, logistics calendar, and expenses (including retirement expenses) for the Executive Director’s trips, meetings, boardroom, and workshop bookings (in partnership with procurement

• Any other lawful duties that may be assigned

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• Bachelor’s degree in Business administration, Public Administration or its equivalent

• Full Grade 12 Certificate

• At least 6 years of experience working as Executive Assistant

• Comprehensive understanding of office management systems and applications.

• Exceptional planning and time management skills

• Excellent verbal and written communication skills

• Discretion and confidentiality.

• Effective administration and people management skills

• Full understanding of administration functions and best practices

• Strong decision-making and problem-solving skills

• Meticulous attention to detail.

Applications accompanied by photocopies of certified academic and professional qualifications with a detailed Curriculum Vitae giving at least three (3) traceable references should be sent to;

The Executive Director

Zambia Institute of Mass Communications Educational Trust

Plot 3529 Government Road

P.O Box 50386 RW

Lusaka.

Or send via email to: jobs@zamcom.ac.zm

Closing Date: 30^th May, 2025.

PLEASE NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED