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Finance & Administration Officer

    • Full Time
    • Lusaka
    • Applications have closed

    heretolove.org@gmail.com

    Job Title: Finance & Administration Officer
    Organization: Here to Love (HTL)
    Duty Station: HTL Offices, Lusaka
    Contract Duration: One (1) year, renewable based on performance
    Travel Requirement: Occasional travel as project demands
    Start Date: Immediately

    About Here to Love (HTL)

    Here to Love (HTL) is a vibrant, youth-led Zambian organization dedicated to empowering adolescents, young people, and persons with disabilities through health and education initiatives. The organization focuses on critical youth-related issues, with a strong emphasis on Sexual and Reproductive Health and Rights (SRHR), Gender, and Protection. As a youth-led entity, HTL values innovation, accountability, transparency, and results-driven programming.

    About the Project

    The Space to Lead (S2L) project, supported by SIDA and Plan International, focuses on CSO strengthening, influencing Gender, Protection, and SRHR. The project aims to create safe spaces for young-people engagement, policy influence, and the promotion of rights within the community.

    Role Overview

    HTL is seeking a reliable, detail-oriented, and ethical Finance & Administration Officer to support the organization’s financial management and administrative operations. The position holder will ensure accurate financial reporting, statutory compliance, and effective administrative support in line with organizational policies and donor requirements.

    Key Responsibilities

    1. Financial Management & Reporting

    • Maintain accurate and up-to-date financial records, including cashbooks, ledgers, and journals for all organizational accounts.

    • Process payments, petty cash, and bank transfers in line with approved budgets and authorization procedures, ensuring all supporting documentation is verified.

    • Support the Programme team in preparing activity budgets and monitor expenditure against approved budget lines to prevent over- or under-spending.

    • Prepare monthly financial reports, bank reconciliations, and cash flow forecasts for senior management and stakeholders.

    • Prepare financial statements and supporting documentation for internal and external audits.

    2. Statutory Compliance & Taxation

    • Ensure timely computation, filing, and payment of statutory obligations, including:

      • PAYE (Pay As You Earn)

      • NAPSA (National Pension Scheme Authority) contributions

      • NHIMA (National Health Insurance Management Authority) contributions

      • Workers’ Compensation

      • Withholding Tax (WHT)

    • Liaise with the Zambia Revenue Authority (ZRA) and other statutory bodies to ensure continuous compliance with applicable laws and regulations.

    3. Administrative & Operational Support

    • Oversee day-to-day office administration, including management of utilities, office supplies, and equipment maintenance.

    • Coordinate procurement of goods and services, ensuring competitive quotations are obtained and value for money is achieved in line with organizational procedures.

    • Maintain an up-to-date fixed asset register and ensure all organizational assets are properly tagged and insured.

    • Coordinate travel and logistical arrangements (transport, accommodation, and per diems) for staff undertaking project-related travel.

    4. Payroll Management

    • Prepare the monthly payroll schedule, ensuring accurate calculation of salaries, benefits, and statutory deductions.

    • Distribute payslips to staff electronically in a secure and confidential manner.

    Qualifications and Experience

    Education

    • Minimum technician-level qualification such as ZICA Technician, ACCA Level 1 or 2, CIMA Certificate, or Diploma in Accountancy.

    • A Degree in Accountancy or Finance will be an added advantage.

    Professional Affiliation

    • Must be a paid-up member of the Zambia Institute of Chartered Accountants (ZICA).

    Experience

    • Minimum of two (2) years’ work experience in Finance and Administration.

    • Prior experience working in an NGO or civic space, particularly with donor-funded projects, is a strong added advantage.

    Additional Consideration

    • Alignment with HTL’s youth-led organizational values will be an added advantage.

    Core Skills & Competencies

    • Proficiency in accounting software such as QuickBooks, Sage/Pastel, or Dove Payroll.

    • Strong Microsoft Excel skills, including formulas and pivot tables, and general proficiency in MS Office applications.

    • High level of attention to detail and accuracy in financial data entry and reporting.

    • Strong ethical standards and ability to handle confidential financial information.

    • Flexibility and willingness to travel to project sites as required.

    How to Apply

    Interested candidates should submit:

    1. Cover Letter addressed to the Executive Director, outlining experience in NGO finance and statutory compliance (NAPSA/ZRA).

    2. Curriculum Vitae (CV) (maximum three pages) with three traceable referees.

    3. Copies of academic and professional qualifications (combined into one file).

    4. Proof of valid ZICA membership.

    Submission Details:

    • Email: heretolove.org@gmail.com

    • Subject Line: Application for Finance and Administration Officer – Space to Lead

    • Deadline: Friday, 6 February 2026 at 12:00 hours

    Note: Only shortlisted candidates will be contacted. Here to Love is an equal opportunity organization and encourages applications from qualified female candidates and persons with disabilities.

    JD_Finance and Admin OfficerS2L