Office Administrator / Accounts Assistant

Job Opportunity

If you have a keen eye for detail, strong bookkeeping and administrative skills, and a passion for maintaining compliance and ethical standards, this is your chance to contribute to a dynamic and mission-driven organisation.

Job Title: Office Administrator / Accounts Assistant
Location: Lusaka
Vacancy: 1
Application Deadline: 18^th May 2025

Job Summary:

We are seeking a dedicated Office Administrator / Accounts Assistant to provide both administrative and financial support. The ideal candidate should have over two years of experience in office administration and basic financial management, with a proven ability in record-keeping, invoicing, reconciliations, and general office coordination. This role is ideal for a self-motivated professional with strong organisational skills and a proactive attitude.

Key Responsibilities:

• Manage day-to-day office operations including procurement, filing, correspondence, and logistics.
• Maintain accurate and up-to-date financial records, including petty cash and bank reconciliations.
• Prepare and process invoices, receipts, and payments.
• Assist in budgeting, expenditure tracking, and financial reporting.
• Support monthly payroll preparation and statutory returns (NAPSA, ZRA, NHIMA).
• Coordinate meetings, travel arrangements, and procurement processes.
• Provide administrative support to project staff and senior management.
• Assist with audits by ensuring proper documentation is available and organised.
• Ensure office supplies and equipment are well managed and maintained.
• Uphold internal compliance standards and assist in developing administrative procedures.

Essential Qualifications:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Recognised accounting certifications (e.g., ACCA, CIMA, ZICA) are an added advantage.
• Proficiency in bookkeeping and financial record-keeping.
• Working knowledge of accounting software (QuickBooks, Xero, or Sage).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Desirable Skills and Experience:

• At least two years of experience in an administrative or accounting role.
• Strong analytical skills and the ability to interpret financial data.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to manage time effectively and meet deadlines.

Soft Skills:

• Strong problem-solving and critical-thinking skills.
• Collaborative and able to work effectively in a team environment.
• Adaptability in a dynamic, fast-paced work environment.
• High level of integrity and ability to handle confidential information with discretion.

All applications should be sent electronically to: editor@makanday.org

Please ensure your application is submitted before 18 May 2025. Only shortlisted candidates will be contacted.