National Pension Scheme Authority - NAPSA
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NPS 05 – Legal Assistant (1) ( Permanent & Pensionable)
Job Description
The purpose of the Legal Assistant is to assist the Legal Team conduct research on legal matters, lodge and prepare standard legal documents, memoranda, court documents, internal papers and conduct searches at various registries as well as handle correspondence with stakeholders; assist with management of conveyancing portfolio, processing of payments to service providers
Key Responsibilities
- Assist with management of conveyancing portfolio, providing administrative support on transactions and ensuring smooth processing of conveyancing files.
- Prepares legal documents and memoranda in a timely manner.
- Manages correspondence with stakeholders and ensure proper filing and record keeping.
- Carries out research on legal issues raised as required to provide information required to conclusively manage the issues.
- Attends to the proper execution of various legal documents such as contracts of sale; assignments, and leases.
- Coordinates and uplifts executed documents and submit for lodgement at relevant registries or Agencies.
- Attends to inquiries and queries from internal and external stakeholders in compliance with internal policies and procedures.
- Assists draft legal documents such as legal opinions and tender contracts with the supervision of the Legal Officer – Advisory & Litigation.
- Raise requisitions and process payments to service providers ensuring timely settlement of invoices.
- Drafts minutes in departmental Meetings and circulate the resolutions.
- Collates and submits information required for reporting purposes.
- Supervision of Legal Clerk.
- Attends to planning, organising and of all department meetings.
- Attends to other duties as assigned by supervisors.
Minimum Qualifications
- Grade 12 Certificate with 5 ‘O’ levels with credit or better including Mathematics and English.
- Bachelor of Laws (LLB)
Minimum Experience Required
- Not less than three (3)years of experience in a similar position at a similar level in an organisationof similar size or reputable law firm.