Procurement Specialist

REPUBLIC OF ZAMBIA

MINISTRY OF HOME AFFAIRS AND INTERNAL SECURITY

JOB OPPORTUNITIES FOR THE ZAMBIA REFUGEE AND HOST COMMUNITY PROJECT (ZRHCP)

The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.

To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:

3. PROCUREMENT SPECIALIST-LUSAKA

Accountabilities

The Procurement Specialist will offer support to all procurement processes starting from bidding document preparation to awarding the contract and closely monitor the contract management process of the signed contracts.

Duties and Responsibility

The Procurement Specialist will report to the Project Coordinator

• Develop procurement plan for works, goods and services under the project, and update the Plan as and when needed (at least quarterly) through the Bank’s Systematic Tracking of Procurement Exchanges system (STEP);
• Upload and update the procurement transactions using STEP:
• Guide and conduct procurement in accordance with World Bank Procurement Regulations for IPF Borrowers” (September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project;
• Take part, as a member of the evaluation committees;
• Provide timely advice to the PMU in making submissions for Letters of No. Objection to the World Bank, help PMU on necessary documentation and revision of the submission as advised by the Bank officials;
• Help the PMU to address the procurement related complains which will include (a) review of the complaints vis-a-vie the respective procurement processes and documents, and (b) participation in discussions that the PMU members may have with complainants;
• Provide advise and training to PMU & SPMU members on World Bank New Procurement Framework (NPF) and procurement related matters on need basis as part of the institutional capacity building for the Ministry of Home Affairs and Internal Security:
• Closely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approvals process of the Government and bring any slippage of activities immediate to the attention of the Project Coordinator,
• Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to the World Bank;
• Assist in preparing TORS and associated documents for other consultants, as appropriate;
• Conduct diagnostic analyses on delays, inefficiency, in the system and provide recommendations to improve the same, if required;
• Conduct site visits and verify supervision consultant’s (if any) periodic reports on physical progress:
• Prepare contract management checklist and suggest improvement on contract administration by different contractors at different sites;
• Report any possibility of contract variationReport on implementation of sustainability factors in procurement and contract management, include economics, social and environmental considerations;
• Conduct procurement activities under the project using e-GP portal as applicable and
• Any Other task assigned by the Project Coordinator as and when required.

Qualification, Experience and Competencies

• Grade Twelve (12) Certificate;
• Master’s degree in Procurement, Supply Chain Management, Chartered Institute of Procurement and Supply (CIPS);
• Should be a member of the Zambia Institute of Purchasing and Supply (ZIPS);
• At least 5 years of general experience or responsibilities with a substantial content of his/her position in the procurement area;
• Specialized knowledge of procurement of goods, various forms of construction contracts; selection/contracting of consultant services, preparation of bidding/contract documents for international procurement of goods, works, services, public procurement policies, sustainable procurement and advanced contract management;
• Basic knowledge and understanding of e-Government Procurement (e-GP); and
• Knowledge and experience in technical, commercial and legal aspects of procurement of the World Bank

Key Competences for the suitable candidate should include good communication skills, be able to work effectively in multidisciplinary team, adherence to process, transparency, accountability, good interpersonal skills, good team player and good writing skills.

Application Process:

Interested candidates should submit their application letter, detailed CV and relevant supporting documents to: jobs_cor@mohais.gov.zm or drop physical applications in the tender box on the ground floor at the Ministry of Home Affairs and Internal Security Block A, no later than 29th April 2025 at 17 hours.

The Application letter should be addressed to the:

Permanent Secretary-CRIAR

Ministry of Home Affairs and Internal Security

P.O. Box 50997

LUSAKA

Note: Only shortlisted candidates will be contacted.