Shutdown Planner

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose

To align the roles and responsibilities of a Shutdown Planner in order to achieve the business goals in a systematic manner driven from a common goal.

1.0 Shutdown Planning, Scheduling and Execution

• Prepare shutdown schedules conforming to shutdown standards and requirements (including total duration, critical path, WBS, resource allocation, work orders, permit requirements).
• Manage Maintenance Master Data Strategy ensuring equipment and PMs are updated and reviewed, including strategy frequency, task durations, spares list or BOM.
• Liaise with maintenance sections and operations to provide inputs to the Shutdown Calendar, consolidate and align yearly budget and forecast.
• Develop and review Work Breakdown Structure (WBS) for routine tasks on critical assets including task execution study for improvements.
• Manage maintenance forecast and forward log management from 2 weekly to 12 weekly forecasts.
• Manage 4-monthly plan according to Shutdown calendar incorporating Demand Planning, Predictive Maintenance, Wear component Changeout Strategy, Rotable management, and special expert requirements.
• Work closely with Maintenance Manager, technical support groups, Plant Management, maintenance teams, and contractors to ensure scheduled shutdown maintenance and project work is planned and executed according to standards and procedures through consolidated meetings.

2.0 Inventory and Budgeting Management

• Manage and expedite shutdown rotables spares.
• Initiate and manage ANSIs process.
• Update and manage Shutdown Calendar budget vs forecast.
• Forecast and budget major component changeouts.
• Report and manage Min-Max levels.

3.0 Data and Maintenance Reports Management

• Update plant performance for management reports.
• Prepare shutdown performance review reports after post shutdown review meetings.
• Prepare and review Rotable spares changeout reports, planned vs actual, and share with stakeholders.

4.0 Labour Resource Management

• Manage labour resource through adequate capacity loading.
• Manage contractors and handover to execution through Labour Transfer Form.

General Duties

1.0 Shutdown Management Cycle

• Runs on a 3-monthly cycle between Oxide Circuit, Sulphide Circuit, and Mixed Circuit with a ratio of 100:75:50.
• Includes schedule preparation and readiness on rotables and scoped tasks.

2.0 Shutdown Meetings and Approvals

• First meeting consolidates the plan with Maintenance team.
• Second meeting combines Maintenance and Operation teams to define a common approach.
• Other meetings cover cranage, cleanup, and plant handover.
• A signoff document must be prepared and signed by all Superintendents and Managers to approve the shutdown plan.

3.0 Shutdown Schedule Standards

• Use Microsoft Project up to level 3 or 4.
• Include work order numbers, permits, WBS per task, resource allocation, task linkage, and critical path.

4.0 External Labour Resource and Management

• Labour requirements cut through resource sheet from plan and area section needs.
• Labour must be signed off by Area Supt for acknowledgment.
• Labour onsite must be transferred to area sections via Labour Transfer Form.

5.0 Work Order Compliance

• Compliance to be met within 48 hours after shutdown.
• Work orders must be physically submitted, checked, and signed off by Area Supervisors.
• Compliance issues are sustainable if the responsible owner explains and works on them.

Maintenance Planning KPIs

To ensure maintenance activities are sustained, the following KPIs must be met at all costs:

• Work Order Compliance: ≥80%
• Work Request Age: ≤3 days (approve or reject)
• Open Work Order Threshold: ≤20 (no picking slips)
• Schedule Loading Capacity: ≥75%
• Labour Utilization: ≥65%

Qualification

• Grade 12 Certificate
• A diploma or Craft Certificate in Mechanical or any relevant trade in Engineering field
• A member of the Engineering Institute of Zambia (EIZ)

Experience

• Minimum of 5Years experience as a member Maintenance planner preferably in the mining operations
• Conversant with CMMS tools such as Pronto, SAP, etc.
• Added advantage with hands-on experience on the fixed plant in maintenance practices on units such as Gearboxes, Conveyors, Mills Pumps, Compressors, Crushers, etc.