Stenographer

PURPOSE OF THE JOB

To provide effective and efficient secretarial services to staff in the Commission.

Responsibilities

• Takes dictation using shorthand and thereafter transcribe accurately;
• Receives telephone calls, screens them and refers queries to appropriate staff or accurately takes messages for them;
• Receives and attends to visitors to the Commission with courtesy and efficiency;
• Receives external correspondence, sorts it and directs it to appropriate offices and where necessary drafts responses on routine issues on behalf of the supervisor;
• Keeping a record of movement of office files in order to enhance efficiency and timely attention;
• Maintain mini filling system and ensure security of correspondence under charge;
• Attending to all general enquiries for the office in order to facilitate correct information dissemination and actions;
• Ensured that office requirements such as beverages, stationary etc are available for the respective office; and
• Perform any other related duties that the supervisor may reasonably request from time to time.

Skills/Qualification/Experience

• Organizational and leadership skills
• Planning and organizing skills
• Excellent communication skills
• Paying attention to detail
• Full Grade 12 Certificate with credit in English.
• Certificate in secretarial studies with 80/90 wpm shorthand and 55 wpm typing
• Minimum of three (03) years post qualifying secretarial experience in a busy office.
• Must be a registered member of a relevant professional body.